Create Google Calendar Sync profile

Synchronize your Google calendars and your Microsoft Outlook Calendars. Synchronize 2 or more PCs' Outlook calendars using the Google Calendar™ calendaring service.

Click on the underlined links to find out more.

Important Note: apply for Sync2 version 1.9 and older only.

The synchronization steps:

  1. Set up your Google Calendar Service. If you do not have your free Google Calendar Account, please register it by clicking here. For more information about the Google Calendar service and how to set it up click here. If you already have Google Calendar, skip this step.

  2. Prepare Google Calendar folders that you plan to sync or share. Create Google Calendar folders for each Outlook folder you plan to sync with your Outlook Calendar. Use the same names that you use in Outlook. If you plan to share public or personal Calendars with other people, share them before  the first synchronization process, let your sharers know that they need to share their Calendars because you want to synchronize them with your Outlook. Please Note: Your main (personal folder; usually having your name) Google Calendar usually synchronizes with your default Outlook Calendar. You can always add additional Google Calendars folders to your synchronization profile. For more information about the Google Calendar sharing click here.

  3. Create a new synchronization profile. After you install Sync2 to your PC for the first time, the creation of synchronization profile will begin. Select the "Google Sync" option. Click "Next >". Select the "Google Calendar". Click "Next >".

  4. Provide your Google Calendar account login information;

  5. Select Google Calendars folders (check off the boxes) that you want to sync with your Outlook. Click "Next >"

  6. Choose the structure of Google Calendar folders in Microsoft Outlook among the following three different types: Default, Sub-Calendars and Advanced.

    1. Default...: Your main (personal folder; usually having your name) Google Calendar will be synchronized with your default Outlook calendar; Other Calendars will be created under the default Outlook Calendar. If you choose this option, you will not be able to adjust advanced filters and other options for the first synchronization.

    2. Sub-Calendars...: All Google Calendars will be created under the default Outlook Calendar. If you choose this option, you will not be able to adjust advanced filters and other options for the first synchronization.

    3. Advanced...: Choose this structure if you want to select Outlook folders to be assigned to each Google Calendar and adjust synchronization filters.

  7. Select Outlook Calendars folders (check off the boxes) that you want to add and sync to your Google Calendar Account. Click the "Add" button. In the "Choose Folder" dialog select a folder you want to add to your Google Calendar. Click "OK". Click "Next >"
    Note    : You can also add Outlook Calendars from other personal or public folders (pst) by checking "Show All Storage Folders" check-box in "Choose Folder" dialog. If in the previous step you selected the Advanced structure in this step you will be able to select Outlook folders corresponding to each of your Google Calendars and adjust synchronization filters.

  8. Set the Synchronization type and scheduling. The two types of synchronization are as follows:

  9. Click "Finish" to perform the synchronization process for the created Profile.
    Congratulations! All synchronization settings are configured.      You are now able to share your Outlook Calendar for your family, friends, and coworkers or sync it with your other PCs. You also can view calendars that others have shared with you via Google Calendar Service.

  10. Synchronize this PC. The synchronization will start automatically after you finish the Wizard and the main Sync2 window  will open. Depending on the amount of your synchronized Calendar folders data and speed of internet connection, it may take from seconds to up to an hour. The next synchronization process will only synchronize changes you have made in Outlook, which may only take from seconds to a few minutes.

 

After you finish synchronization you can use Sync2 with three main user scenarios that are presented below:

 

  1. Synchronize your Outlook with Google Calendars

  2. Synchronize all yours PCs' Outlook Calendars using the Google Calendar calendaring service

  3. Share your Outlook Calendar with other Outlook, non-Outlook and/or non Google Calendar users

 

For more information about how to implement these scenarios click here.

 

Important Notes and Limitations: