Set up Google Calendar, Contacts, Task Sync

Synchronize your Google calendars with your Microsoft Outlook Calendars. Synchronize 2 or more PCs' Outlook calendars using the Google Calendar™ calendaring service.

Synchronize Microsoft Outlook Contacts with Google Gmail Contacts service.

Sync Google Task Lists with your Microsoft Outlook Task folders.

The synchronization steps:

1. Set up your Google Calendar / Gmail Service.If you do not haveyour free Google Account, please register it by clicking here. For more information about the Google Calendar service and how to set it up click here. If you already have a Google Calendar or Gmail account, skip this step.
   If you are not planning to synchronize your Google Calendars,proceed to step 3.

2. Prepare Google Calendar foldersthat you plan to sync or share.Create Google Calendar folders for each and all Outlook Calendar folders you plan to sync. Use the same names that you use in Outlook. If you plan to share public or personal Calendars with other people, share them before the first synchronization process, let your sharers know that they need to share their Calendars because you want to synchronize them with your Outlook.
   Please Note:Your main (personal folder; usually having your name) Google Calendar usually synchronizes with your default Outlook Calendar. You can always add additional Google Calendars folders to your synchronization profile. For more information about the Google Calendar sharing click here.

3. Set up a new synchronization profile. After you install Sync2 to your PC for the first time, the Synchronization Wizard will start displaying the following steps:

4. "Do you have a Sync2 Synchronization ID". Choose "I don't have a Sync2 Synchronization ID" and click "Next >".

5. "Select Connection and Location Type". Choose "Internet" from the list of synchronization types and click "Next >".

6. "Select Internet Service". Choose "Google Contacts / Google Calendar/Google Tasks" and click "Next >".

7. "Select Outlook data to sync". Choose what Outlook data you want to synchronize with Google services, and click "Next >".

8. "Google Account Login Information". Enter your Google Account Login and password and click "Next >". Make sure that the services for the type of data that you've selected in the previous step are properly configured in Google.

9. "General Settings Configured". At this point standard synchronization settings are configured:

If Calendar Synchronization is selected:

Main Google Calendar will be linked with the default Outlook Calendar folder.

Other Google Calendars (if any) will be created as sub-folders under the default Outlook Calendar folder.

If Contacts Synchronization is selected, the default Outlook Contacts folder will be linked with Google Contacts.

If Task synchronization is selected, The default Outlook Task folder will be linked with Google Task list.

Click "Finish" to start the synchronization process. Proceed to step 17.

Check the "Configure advanced synchronization settings" checkbox if you need to select custom Outlook folders and/or adjust synchronization filters for each folder, and click "Next >".

If you've selected Outlook Contacts synchronization only, proceed to step 14.

If you've selected Outlook Tasks synchronization only, proceed to step 15.

0. "Select Google Calendars". Choose the Google Calendars to be synchronized with Outlook and click "Next >".

1. "Google Calendar – Select Folder Structure". Follow the instructions in this dialog and choose folder structure that suits you the most, then click "Next >".
   Skip to step 13.
   Or choose "Advanced" to select Outlook folders manually and click "Next >".

2. "Google Calendar – Select Target Folder". Select Google Calendars and Outlook Calendars you want to sync, and set synchronization filters. Click "Next >".

3. "Google Calendar – Adding Outlook Folders". Add other Outlook Calendar folders you want to synchronize with Google. Click "Next >".
   If you don't select Contacts and Tasks for synchronization, proceed to step 17.

4. "Google Contacts – Select Target Folder". Select an Outlook Contacts folder you want to synchronize Google Contacts with. Check the synchronization filters by clicking the "Filters…" button. Click "Next >". If you did not select Tasks for synchronization, proceed to step 17.

5. "Google Tasks - Add or Change Outlook folders". Add or Change Outlook folders". Add new Outlook folders that you want to synchronize or change the ones that are assigned automatically. To remove an Outlook folder from the list, click "Remove". Click "Edit Filters" to change default synchronization filters.

6. Click "Finish" in the "Congratulations" step to save the synchronization settings and start synchronization.

7. A dialog with instructions on how to configure synchronization on other computer(s) will appear.

After you finish synchronization you can use Sync2 with three main user scenarios that are presented below:

1. Synchronize your Microsoft Outlook with Google Calendars

2. Synchronize all yours PCs' Outlook Calendars using the Google Calendar service

3. Share your Outlook Calendar with other Outlook, non-Outlook and/or non Google Calendar users

For more information about how to implement these scenarios click here.

Important Notes and Limitations:

• Google Calendar synchronization limits (these limits are set by Google and cannot be changed): Maximum number of Calendars that can be synchronized is 40. Maximum number of events that can be synchronized in Google Calendar is 12408. Also, please note that Google Calendar service can have a daily or hourly limit on how many items can be modified in/added to Google Calendar.

• Calendar Synchronization filters work in 1-way only: from Microsoft Outlook calendar to Google Calendar. All data that was imported-synchronized from Google Calendaris not filtered.(future versions will support this feature)

• Google Calendar does not support labels in appointments